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Privacy policy

I am registered as self employed, operating as ktproofreading. I offer copyediting and proofreading services to authors. My client/customer base is worldwide.

This policy describes how I protect and make use of the information you give me.

If you are asked to provide information, it will only be used in ways stated in this policy.

Why do I collect data from you?


I gather and use certain information about you in order to:

  • respond to your requests for information (e.g. my availability or a quote for editorial services)

  • allow me to contact you while a project is ongoing

  • enable certain functions on this website

  • better understand how visitors use this website


What information do I collect from you?

 

I collect the following minimal information:
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  • name

  • contact postal address

  • email address

  • telephone number

  • information pertinent to your enquiry (e.g. word count, nature of project, whether you're an author or an editor)


How do I use this data?

 

The data I collect is used as follows:
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  • For my internal accounting processes (e.g. so I can invoice you) and so that I am compliant with my tax authority (HMRC) should it request an audit.

  • To contact you in response to your enquiry, order, quote or booking.

  • To record your agreement to the terms and conditions of my editorial services.


I will never use this data for marketing or promotion purposes without getting your permission in writing first (for example, to publish your testimonial for me on my website), or unless you have signed up to be notified about a specific offer. 

How do I use cookies?

 

A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website.

The only way in which I use cookies is for web analytics, specifically:
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  • Google Analytics


Cookies do not provide me with access to your computer or any information about you, other than that which you elect to share with me.

You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.


How do I collect your personal data?


I collect and store minimal information via the following forms:

  • Contact form (via Wix)

  • Booking confirmation form (via Wix)

  • Email (via Hotmail.com)


I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.

You can ask me to remove your data from Wix at any time. 

How do I store your personal data?
 

The minimal information I collect is stored on the following data servers:

  • Wix.com. My website is hosted on the Wix.com platform. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. You can access Wix.com's privacy policy here.

  • Dropbox. This is my cloud-based file management system accessed via my password-protected computer. My Dropbox account is protected by a two-step password-authentication process. You can access Dropbox's privacy policy here.

  • PayPal. This is the password-protected online payment service I use for editorial-services clients who elect not to be invoiced via direct bank transfer.

  • Hotmail.com. This is the password-protected service I use to communicate via email. You can access Hotmail.com's (Microsoft) privacy policy here.

 

If you don’t want me to process your data anymore, please contact me at ktproofreading@hotmail.com


DATA SERVERS IN THE UNITED STATES

  • Hotmail and Dropbox servers are based in the US but are registered with the EU– US Privacy Shield.

  • All PayPal transactions are subject to the PayPal Privacy Policy. Your data will used for accounting purposes only and will never be divulged to third parties.


How long do I keep your data for?

 

Because many of my customers and clients work with me more than once, I do not delete data unless specifically requested to do so.

  • HMRC requires me to keep records for 'at least 5 years after the 31st January submission deadline of the relevant tax year'. See 'How long to keep your records'.

  • Please ask if you want me to delete or amend your records. As long as I'm complying with HMRC's legal requirements, I'll action your request immediately.

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With whom is your data shared?
I will never share your data, unless you request that I do so in writing, or HMRC elects to audit my business.

Contact me
If you would like to: access, correct, amend or delete any personal information I have about you, you are welcome to contact me at ktproofreading@hotmail.com

 

 

This privacy policy was last updated on 11th July 2019.

I reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If I make material changes to this policy, I will notify you here that it has been updated, so that you are aware of what information I collect, how I use it, and under what circumstances, if any, I use and/or disclose it. 

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